Present Your Employment Information Clearly and Professionally
Use a structured employment letter template to organize the employment details relevant to your travel or immigration documentation.
Digital template · Editable document
A letter your employer can complete without guesswork.
Not every application calls for every field. The template covers the ground so you can decide what applies to your situation.
What the document actually looks like
No surprises after you buy. This is the structure you are getting, section by section.
What a vague employment letter costs
An employment letter is how an officer understands that you have a job to return to. Written in a hurry, it leaves out the one fact that mattered, and nobody notices until the decision arrives.
A template cannot change a decision, and nobody should tell you otherwise. What it can do is make sure the document you submit says everything you meant it to say.
For applicants who need to provide proof of employment.
From purchase to finished document.
Clear information. Professional structure. Less time starting from scratch.
The facts about your job are not complicated. Presenting them so somebody can read once and understand is where the work usually goes, and that is the part already done for you.
Before you buy the Employment Letter template
Something not covered here? Email contact@newflowimmigration.ca and we will answer before you purchase.
You may use your company’s standard employment letter. It does not need to follow the exact format of our template.
However, a standard company letter may not include all the information relevant to a Canadian business visitor visa application.
Our Employment Letter Guide and Template can be used as a reference to help your employer review its letter and identify important details that may be missing.
Providing a letter does not guarantee approval. However, an incomplete, unclear or inconsistent letter may make it more difficult for an IRCC officer to understand your employment, the purpose of your trip and your reasons for returning home, and could contribute to a refusal.
Your employer. It is usually prepared by HR or your manager, printed on company letterhead and signed by someone with the authority to confirm your employment and approve your leave.
You can pass the template to them as a starting point, which often saves a round of back-and-forth.
Probably not on its own. This template is written for a letter issued by an employer about an employee.
If you own or run the business, evidence of the business itself, such as registration documents and financial records, is usually more relevant than a letter you write about yourself. If you are unsure what to include, a consultation can help.
One download: a .zip file containing an editable Word template and a PDF guide. The guide walks through each section of the employment letter, what it is for and what to include.
The template opens in Microsoft Word, Google Docs or Pages, so it can be completed on whatever the person writing the letter already uses.
No. Every visa decision is made by Immigration, Refugees and Citizenship Canada (IRCC), and no template, guide or consultant can guarantee an outcome.
What the template does is help you present the relevant information clearly and consistently, so the officer reviewing your application is not left guessing.
Need more than one document?
Get all three templates together and keep the whole set for whichever document your application turns out to need.
Start with the structure instead of a blank page.
Need more than a template?
Templates can help you organize your documents. If you need professional guidance with your immigration matter, you can speak with NewFlow Immigration.
This template is provided for informational and document-preparation purposes only. It does not constitute immigration or legal advice and does not guarantee a visa, travel authorization or other immigration outcome.